On-site Shredding- what it can do for your business

In recent times, it appears that onsite-shredding is becoming a preferred choice by many businesses. This exercise forms part of document destruction with the aim being to fully destroy any record or document. Unlike in-house shredding, this type of shredding is offered by a third party. The company comes to the client’s premises and performs the activity at the site. This is done using a heavy-duty shredder which is attached to a truck. The machine can shred thousands of documents in minutes. The following are reasons that are making shredding onsite popular:


Fast and Convenient

One of the main advantages of shredding onsite is speed. A client who needs the service prepares the documents to be destroyed and calls a shredding company. The service provider comes with a truck that has the shredder attached to it. The big and powerful shredder can shred many documents in a matter of minutes. Besides the speedy delivery the customer is not involved in any way other than just confirming the documents are being shredded.


Time Efficient

Onsite-shredding is preferred over in-house or offsite shredding because of its time efficiency. In in-house shredding, a staff member has to sit next to a shredder and destroy the document one by one. This can be a lengthy, tasking, and time-consuming exercise if there are many documents that need to be destroyed. In offsite shredding the documents have to be taken to a site which may be located some miles away. Going to the site and back consumes considerable amount of time.


Safe and Secure

According to the law, every business owes duty to the client or customer in regard to safety of personal information. It is upon the business to ensure the documents are destroyed in a safe manner. In onsite-shredding the client is there when the whole activity is taking place. This is in contrast to offsite or in-house shredding where the manager or business owner has to rely on trust. The end product is normally mixed with that from other firms making it hard to reconstruct the documents.


Cost Effective

Cost effectiveness is also another reason that makes onsite-shredding popular. In-house shredding requires the firm to invest in a number of shredders. Furthermore, several employees will be shredding documents occasionally instead of performing their core duties. Offsite shredding requires the records manager or custodian to go to take the documents to the designated location. The individual has to wait until the exercise is complete and go back to his work location. This process takes more time and incurs higher cost compared to shredding onsite.


The above reasons indicate why shredding onsite is preferred over in-house shredding or offsite shredding. It is very fast and lots of documents can be shredded in minutes, a client is assured of security since he witnesses the activity, and also the documents can’t be recovered. Nonetheless, to be guaranteed of the best service a prospective client needs to talk to a reliable company. The service provider will be experienced, reliable, and trustworthy and professional. Besides the quick service and security, onsite-shredding has minimal stress or inconvenience.

Feature Article : insight into document scanning for business

Document scanning simplifies record management and enhances productivity and efficiency. Record management is often ignored in spite of its relevance in an organization. Most organizations stack up several paper files and employees have to spend several hours trying to trace a document when it is required. This can lead to huge delays especially in situations where the documents are required for decision making.

Organizations should consider scanning all their relevant documents and make their operations paperless. But document scanning can be an expensive and time consuming process. Several organizations only scan documents when they consider it necessary while others lack resources to manage the scanning project. Here are some approaches to use to simplify the switch to paperless record management and make the process cost effective.

Scan on Demand

This is a popular approach to document scanning. It involves scanning documents that are required frequently for various operations within an organization. Some documents will not be required in the near future and this makes scanning them somewhat unnecessary. The scan on demand approach requires you to only scan documents that you intend to use. This is a great way to cut on costs but it is difficult to determine the specific documents that you should scan. The best approach is to scan documents once an employee makes a request to access a particular file in storage. Any document that is requested should be added to an electronic archive. This means that all the documents that have been used over a specific period will have been scanned and the other files can either be destroyed or archived.

Scan Every Document

Another document scanning strategy is to scan every document. This is an extensive process but it ensures that all documents are stored in a single location for easy access. It can work well for small businesses that are yet to accumulate large amounts of documents. Older or large organizations may find it quite costly because they may have several old files in paper form that need to be scanned. It can also take a lot of time to scan every document in storage.

Scan Based on Date

This document scanning approach can be applied by large or established organizations that have accumulated large amounts of paper documents over the years. To use this approach, organizations have to select a particular date and scan all documents that were created after that date. This is based on the view that a document is less likely to be required after a certain period. Scanning documents based on date can help companies save a lot of money and it will take less time. But there is a possibility that some important documents will be destroyed because they were created before a specific date. It may be necessary to review all the older documents to determine if they may be required in future before shredding them.


Document scanning is vital in an organization and these strategies can make things easier. If you are unsure about the technique that will work in your organization, you can consult a professional document management service for assistance.